View Vacancy – Residence Intern

The British Embassy Buenos Aires is seeking a Residence Intern to join their team. In this role, the successful candidate will assist the Residence team, collaborating with the organization of events as well as with the administration and maintenance of the Ambassador’s Residence.

The ideal candidate would have excellent communication skills with the ability to liaise with different internal and external stakeholders, along with a capacity to bring fresh ideas and to work under their own initiative while also being able to adapt and improve. Candidates undertaking studies in the areas of hospitality, hotel management, events management, etc. are strongly encouraged to apply.

Roles and responsibilities:

The Residence Intern’s main responsibilities will be:

• Assist the Head of Residence with usual tasks regarding expense control and registers. 
• Provide Support during official and non-official Events held at the Residence.
• Maintain fluid communications with suppliers and update the supplier’s database (purchase order numbers, bank and contact details, etc).
• Report maintenance requirements to the corresponding area and follow up on their status.
• Point of contact with Estate team for cleaners’ requests.
• Assist the Residence’s butler in the updating of inventories of beverages, crockery, among others.
• Edit and send invitations to the events that are organized at the Residence.
• Follow up on the RSVP received for each event.
• Provide quotes for future events, taking into account the supplies and requirements each event needs.
• Control and process supplier’s invoices.
• Maintain fluid communications with staff and keep them informed of future events, as well as important news. 

• Preferably, previous experience organizing events.
• Teamwork and flexibly, showing a willingness to collaborate in all aspects related to team activity.
• Advanced computer skills (Microsoft Office and Excel).
• Customer Service: dealing with internal and external clients. 
• Proactive attitude: willingness and ability to take the initiative.
• Resilience and ability to remain calm under pressure or critical situations.
• Excellent organizational skills and ability to meet deadlines and establish priorities.

Language requirements: 

Language: Spanish and English
Level of language required: Fluent in both, Spanish and English