View Vacancy – Residence Intern

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Protocol, Visits and Events

Job Description (Roles and Responsibilities)

Main Purpose of Job:

This is a great opportunity for a talented and ambitious individual to start a professional career in an exciting, dynamic and international environment at the British Residence in Mexico City by supporting the coordination of events and preparation for official visits and support the Residence Team with various administrative tasks while working closely with the Executive Office and various Embassy Teams.

Roles and Responsibilities:

Support the Residence Team & the Residence Manager with administrative tasks.
Support the Ambassador’s family when necessary.
Keep the Residence Calendars up to date (Word document & Outlook).
Assisting with responding to general enquiries.
Support the section with monthly reports and logs.
Help maintain clear, accurate and auditable files, records and inventories.
Provide administrative support for events and high-level visits:
Representational elements for events (placement cards, menus, table arrangement).
Support the Residence Manager with official invitations and guest lists.
Direct contact with suppliers to ensure professional and accessible service for events and day to day service.
Direct contact with the Estates Team to keep the maintenance programme of the Residence up to date (word document and Outlook calendar).
Work closely with the Ambassador’s Private Office.
Work with other Embassy’s sections to liaise details for events and visits.
Organising, maintaining and updating the information stored on MS Teams.
Once experience has been gained, to lead on official events and visits and lead the Residence Team.
Other duties and responsibilities as required.

Please note that the Residence staff don’t have access to firecrest computers and most of them don’t speak English, so we will need your kind support in the following points:

Intermediate between Embassy’s internal communication and Residence staff.
Translation of documents and communications.
Support the team to fill in documents in the computer.
Keep a log with the pending tasks of the Residence team.

Essential qualifications, skills and experience

• Strong written and verbal communication skills
• Time management and organisational skills
• Flexibility and eagerness to learn and gain experience on the job
• Ability to work well as part of a team
• A proactive, detail-oriented attitude
• Must have the right to live and work in Mexico

Desirable qualifications, skills and experience

• Proficiency in Microsoft Word, Excel, Power Point, Outlook and Teams.
• Knowledge of Canva
• Currently studying the last semester of university or recently graduated in Communications, Administration, Tourism, Social Work, Hospitality, International Relations/Business or any other degree with experience in hospitality, customer service, administration.
• Experience in Customer Service, Stakeholder Engagement, and Hospitality

Required behaviours

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

2 June 2024

Grade

Internship

Type of Position

Part-Time, Intern, Fixed Term

Working hours per week

Duration of Post

12 months

Region

Latin America and Spanish speaking Caribbean

Country/Territory

Mexico

Location (City)

Mexico City

Type of Post

Resident Representative

Number of vacancies

Salary Currency

MXN

Stipend / Allowance

$7,930.00 MXN monthly stipend

Start Date

15 July 2024

Other benefits and conditions of employment

Learning and Development Opportunities::

• Increase proficiency in English
• Customer service
• Developing of diplomacy skills
• Understanding the different working areas within the Embassy
• Events Coordination
• Managerial skills
• Confidence and empowerment
• Different trainings offered by the Embassy

Working Patterns:
If the job is suitable for flexible working patterns, please provide details:

5 hours a day during weekdays
3 days working from the British Residence and 2 days working from home
Flexible schedule depending on events and visits to be decided upon arrival.

Candidates must be able to live and work in Mexico in their own right. The successful candidate will be subject to a security clearance and professional reference checks. Please ensure you answer all application questions in full as CVs will not be considered in the recruitment process until the interview stage.Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Additional information

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities. All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy’s agreed values of Honesty, Respect, Inclusion and Professionalism.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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View Vacancy – Residence Intern

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