View Vacancy – TWG Assistant Officer (12/24 ADD)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Other British Government Departments (Partners across Government, including UK Visas)

Estates

Main purpose of job:

To assist the general operation of technical work group (TWG) office – in related with work request process, staff management, control and record keeping.  Supporting the department to achieve its goal by helping customers get a quality service.

Roles and responsibilities:

  • To deputise for the TWG office manager in their absence.
  • First point of contact for work request enquires submitted to the technical team.
  • HERA : Raising requisitions (purchase order ) and receiving goods and services.
  • Answering phone calls and emails taking messages photocopying etc
  • Estate record keeping, inputting information on IT package, updating work progress, Recording the staff annual leave, preparing monthly overtime sheet.
  • Process works requests and Preventive planned maintenance (PPM) schedule.
  • Record all completed works requests including costs.
  • Pyramid: Entering maintenance information.
  • Processing day labours weekly payment and passing on to accounts.
  • Check all TWG vehicle journey sheets.
  • Check fuel distribution list and send it to the transport team every month.
  • Updating the information board – Ensure that information is passed on to TWG staff without computer access.

Language requirements: 

Language: Amharic and English

Level of language required: Fluent 

  • Experience in customer service
  • Basic computer skill.
  • Knowledge on Health and safety procedure
  • Diploma or Degree in customer service, management or relate field

Delivering at Pace, Working Together

30 April 2024

Administrative Assistant (AA)

Permanent

Africa

Ethiopia

Addis Ababa

British Embassy

USD 397.42 – 596.08 per month

1 June 2024

Learning and development opportunities:

  • Health and safety training
  • Fire warden training
  • HERA system training

  • Must be able to legally work in Ethiopia
  • Please complete the application form in full as the information provided is used during screening
  • Please check your application carefully before you submit, as no changes can be made once submitted
  • The British Embassy will never request any payment or fees to apply for a position
  • Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
    Obtain the relevant permit
    Pay the fees for the permit
    Make arrangements to relocate
    Meet the costs to relocation
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount
  • Information about the Civil Service Success Profiles can be found on this link:
    https://www.gov.uk/government/publications/success-profiles
  • Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates
  • Appointable candidates who were unsuccessful may be placed on a reserve list. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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