View Vacancy – Visits & Events Intern (CHEG24.305)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Protocol, Visits and Events

Job Description (Roles and Responsibilities)

The UK Mission to the United Nations (UN) & World Trade Organisation (WTO) in Geneva represents the interests and policies of the UK at the international organisations in Geneva. We work with the full spectrum of multilateral organisations/agencies in Geneva on issues including human rights, global health, trade & economic issues, humanitarian and more. This internship offers the opportunity to deliver a wide range of events for the Ambassador and wider Mission, as well as working as on official visits.

Events are a core part of our diplomatic tradecraft: we use them to build relationships and deliver on UK priorities. If successful, you will become an expert in diplomatic protocol. We also encourage our interns to come forward with creative ideas so that we can diversify the types of events we host. For example, last year for International Women’s Day our intern was involved in organising a Speed Mentoring Event for young women.

This internship is an unrivalled opportunity to be at the centre of a busy multilateral Mission and to learn from senior diplomats.

Roles and responsibilities:

Event management

You will work on everything from small dinners and lunches to large receptions and themed soft power events. You will assist in leading the organisation of our flagship event – the King’s Birthday Party in Geneva with attendance of up to 800 guests. Main tasks will include:

Weekly events planning meetings with the Ambassador and Private Office.
Database management.
Preparing and managing guest lists.
Booking and providing instructions to security officers.
Creating and sending out invitations using events software and design tools such as Canva.
Overseeing diplomatic protocol: seating plans, printing menu cards and name cards, meeting and greeting guests on site. Advising all staff on diplomatic protocol through meetings, presentations and written guidelines.
Following up with and providing information to guests, other Geneva-based permanent missions and international organisations, internal policy leads and external providers through both written and spoken communication.
Creating analytical data reports that contribute to the Mission objectives and help steer the Ambassador’s decision making.
Negotiating contracts and preferential rates with hotels, making bookings with local restaurants. Updating venue and restaurant guidelines and advising policy leads on suitable venues.

Visit management

Supporting with logistics to ensure programmes for Ministers and other senior officials run smoothly.
Creating and sending the weekly visits & events agenda to all staff at the Mission.
Assisting with the visits schedule for the Ambassador and Senior Leadership at the Mission.
Overseeing diplomatic protocol and sharing visits guidelines with all staff.
There may be the possibility of supporting the Trade and Economic team in preparations for the official visits during the WEF in Davos.

Essential qualifications, skills and experience

Fluent written and spoken English (C1 level according to the Common European Framework of Reference for Languages)
Fluent written and spoken French (B1 level according to the Common European Framework of Reference for Languages)
Keen eye for detail
Good time management skills
Comfortable dealing with colleagues and contacts at all levels
Ability to juggle priorities and deliver at pace

Desirable qualifications, skills and experience

Qualified or currently undertaking studies in Communications, Events Management, Business Administration, Hospitality or a related field. Previous work experience in this area is also a big plus
Experience using IT design tools (e.g. Canva, Illustrator), event applications (e.g. Zkipster) or Customer Relationship Management software
Any additional languages are a plus.

Required behaviours

Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

4 September 2024

Grade

Internship

Type of Position

Full-time, Fixed Term

Working hours per week

Duration of Post

6 months

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Switzerland

Location (City)

UK Mission to the Office of the United Nations, Geneva

Type of Post

International Organisation Delegation

Number of vacancies

Salary Currency

CHF

Salary

1,450

Start Date

4 November 2024

Other benefits and conditions of employment

All applicants should have permission to live and work in Switzerland.

United Kingdom, European Union and EFTA nationals do not require visa sponsorship along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore and Vatican.

The UK Mission will offer the intern a monthly training allowance of 1,450 CHF. Please note that interns will need to arrange and pay for their own travel and accommodation, as well as any other living costs and are subject to Swiss taxes. This internship will be for a period of 6 months with potential to extend to 11 months.

The UK Mission in Geneva prioritises dignity and respect at work. We value respect, inclusiveness, empowerment, teamwork and kindness. These qualities will be tested through the recruitment process.

The UK Mission Geneva attaches great importance to the learning and development of its staff, with both formal and informal training and development opportunities available for all employees, in line with a personalised development plan. This learning and development offer is facilitated by the Mission’s L&D Committee, and supported by the L&D Champion.

Where applicable, we encourage successful applicants (if from Europe or the UK) to obtain an Insurance Card (EHIC or GHIC) prior to entering Switzerland.

The Mission offers a contribution to the payment of travel insurance for the duration of internship, in place of Private Swiss Health Insurance that includes health & accident cover for all interns.

The final appointment and commencement of internship will be dependent upon successful security clearance.

Additional information

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Interviews will be held remotely (TEAMS)

Please be advised that the UK Mission will not be able to support any cost during the Recruitment and Selection process, Security Check nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

Next Global Benefits Director »

Previous « Project Associate - Biodivesity

View Vacancy – Visits & Events Intern (CHEG24.305)

Recent Posts

Early Learning & Elementary Education Program Supervisor

Customer Service Representative in Tustin, California

Customer Service Associate in NEW ORLEANS, Louisiana

Call Center Representative (Blended)

Customer Service & E-Commerce Team Trainer (Customer Service, In-Store Shopper) – Full Time

customer support in phoenix, Arizona