Visiting Professional – Finance Section

23599  Registry 

Organisational Unit:	Finance Section, Registry
Duty Station:	The Hague – NL
Contract Duration:	6 months
Deadline for Applications:	31/12/2024 (midnight The Hague time)

Due to the volume of applications received, only successful applicants will be contacted by the Court.

Required Documents for this Application

Please note that you will need to have the following information ready in order to complete your application:

• A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page);
• Motivation letter (maximum of 400 words);
• One reference letter;
• Scanned copies of university degrees and/or diplomas.

Contract Duration

Visiting Professionals are required to work full time for a period between three and six months (to be agreed to prior to commencement).

Organisational Context

The Finance Section provides financial services to all Organs of the Court advising, guiding and leading finance related projects within the strategic goals and objectives of the Court.  The Finance Section works in cooperation with the Budget Section.  The goals of the Finance Section are to:

• Provide financial management support for the smooth running of the Court’s operations and implementation of its mandate;
• Ensure proper application and implementation of the Financial Regulations and Rules (FRR) as promulgated by the Rome Statute, any directives or administrative instructions and financial procedures;
• Lead and implement financial management tools that will drive the Court in achieving its objectives while having absolute compliance with international public sector reporting standards;
• Prepare the Court’s and TFV’s Financial Statements in compliance with IPSAS for timely submission to the external auditors and to ensure an unqualified audit opinion is released at the end of a smooth audit procedure.

The Finance Section is comprised of Disbursements Unit and Accounts and Treasury Unit.  Under the Chief of Finance overall supervision, the responsibilities of these Units are:

• Disbursements Unit: responsible for processing various types of financial transactions in accordance with ICC financial regulations and rules and procedures, ensuring accurate recording in the accounts: vouchers related to payments and settlements of invoices from suppliers charged to ICC regular budget and Trust Funds, including the ones of the Trust Fund for Victims (TFV); individual contractors and consultants fees; members of the Victims and  Defence legal teams fees; travel advances and settlements of Travel Expense Reports; Miscellaneous Obligating Document (MOD) advances and settlements; reimbursement of expenses to (Non) Staff incurred on behalf of the Court; petty cash/imprest entries and replenishments; approval in ERP system of vouchers prepared by HRS for staff salaries; creation and approval in ERP of salary contributions calculated by HRS such as UNJSPF; calculation, creation and approval of vouchers for the medical service incurred by contractors and consultants for ICC and TFV.  Additionally, it provides advice and guidance to staff members in relation to processes and leads and/or cooperates with  change initiatives for continuous improvement impacting several business processes and a wide range of stakeholders.

• Accounts and Treasury Unit: responsible for maintaining accounts and posting schemes for transactions, records and prepares the Financial Statements of the Court and of the Trust Fund for Victims.  It manages assessed contributions, voluntary contributions and contingency funds for the operational and investment needs, and effectively monitors and reports on these in accordance with Assembly and donor requirements. In addition, it executes payments, ensuring that funds are available to meet cash needs through cash flow forecasting, and executes and monitors investments.

Duties and Responsibilities

Within the Finance Section and under the overall supervision of the Heads of the Disbursements Unit and/or Accounts and Treasury Unit, the visiting professional will perform the following duties:

• Scan invoices and credit notes received physically;
• Check “Disbursements” and “Invoice Management” Outlook mailboxes.  Identify invoices and credit notes received electronically;
• Upload all electronic invoices and credit notes in e-Invoice Management System (e-IMS);
• Identify in ERP system (SAP) the Cost Center of the Section an invoice or credit note belongs to, to place it accurately in RM folder;
• Support in reassigning RM record of individual invoices and credit notes to respective Section’s RM folders for their action and/or information;
• Assist in processing payment vouchers of fees of Individual contractors and Consultants, and of Defence and Victims legal teams;
• Assist in processing payment vouchers for reimbursement to (Non)staff members;
• Replace intern during his/her absences;
• Assist on ad-hoc tasks for the two Units including:
  • Participate in testing of new/enhancements related to ERP SAP and/or IMSS/other software/project impacting Finance business processes;
  • Research and updating of contact details for embassies and permanent missions;
  • Updating electronic correspondence records for State Party communications;
  • Assisting with reconciliations and other financial verification tasks.

Required Qualifications

Education:

All Candidates must have a degree in Financial studies at a recognised university. Candidates are expected to have a very good record of academic performance.

Experience:

Visiting Professional placements focus on candidates who have extensive experience in their professional careers in relevant fields of work. Practical experience that is relevant to the work of the Court may be considered an asset. Candidates for a Visiting Professional placement must have at least 3 (three) years of relevant professional experience.

Knowledge, Skills and Abilities:

• Able to adapt to multicultural and multilingual working environments.
• Possesses strong teamwork skills (listens, consults and communicates proactively).
• Has acquired a good standard of computer skills (including Microsoft Office applications), in particular Excel.
• Knowledge of SAP would be an asset.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) or of a local language of a situation country (Swahili, Lingala, Acholi, etc.) is an asset.

Other criteria:

It is the Court’s objective to have diversity and gender balance. And in line with the ICC’s efforts to improve geographical representation among staff, nationals of non-represented and under-represented countries at the ICC are encouraged to apply. The list can be found here.

Remuneration

Please note that internship and visiting professional placements at the ICC are unfunded. The ICC is not able to provide participants in the Internship and Visiting Professional Programme with any remuneration, nor is it possible to provide reimbursement for expenses incurred prior, during or after the internship or visiting professional placement.

Applicants must therefore be able to support themselves for the entire duration of their internship or visiting professional placement.