VN 2023/054 SV – Administrative Assistant G4 – RMU – OYFT

Emptiness Discover

Open to Inner and Exterior Candidates

Place Title: Administrative Assistant

Obligation Station: San Salvador

Classification: Basic Service Workers, Grade G4

Kind of Appointment: One 12 months Mounted Time period with risk of extension

Estimated Begin Date: As quickly as attainable

Closing Date: November 30, 2023

Reference Code: VN2023/054 SV

Established in 1951, IOM is a Associated Group of the United Nations, and because the main UN company within the subject of migration, works carefully with governmental, intergovernmental and non- governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering providers and recommendation to governments and migrants.

Context:

Beneath the general supervision of the Senior Useful resource Administration Officer (SRMO) and direct Supervision of the Senior Administrative Assistant the profitable candidate might be accountable and accoun desk for administrative job in coordination with Administration Unit and Human Assets:

Core Features / Obligations:

• Prepare appointments for the supervisor, obtain guests, place and display phone calls and reply to routine requests for info;
• Present workplace, administrative and logistics assist to conferences, committees, conferences, and so on.;
• Overview, file, distribute and course of incoming mail and correspondence; follow-up on pending actions;
• Reply or draft responses to plain/ routine correspondence and different communications; use phrase processing package deal to supply all kinds of enormous, advanced paperwork and experiences;
• Proofread paperwork and format texts for accuracy, grammar, punctuation and magnificence, in addition to for adherence to established requirements;
• Provoke basic administrative duties within the computerized monetary / journey / human sources methods;
• Make journey and lodge organize ments and put together journey authorizations/claims for employees as required;
• Present help ance within the administrative processing of emptiness notices and advisor’s contracts;
• Analysis, compile and manage info and reference supplies from numerous sources for experiences; create spreadsheets and shows; handle and replace databases for mailing lists and different info; and keep digital and paper information; and,
• Carry out different duties as required

Required {Qualifications} and Expertise

Training and Expertise

• Highschool diploma with 4 years of related expertise Or
• Bachelor’s diploma in enterprise administration or associated fields from an accredited establishment with two years of related skilled expertise.
• Proficient in Microsoft Workplace purposes e. g. Phrase, Excel , PowerPoint, E -mail , Outlook;
• Consideration to element , capacity to prepare paper work in a methodical method ;
• Discreet , particulars and purchasers – oriented, affected person and willingness to be taught new issues; and,
• Prior work expertise with worldwide humanitarian organizations, non – authorities or authorities establishments /group in a multi-cultural setting is a bonus .

Abilities

• Communication expertise, teamwork, drawback fixing, integrity, customer support, readability in talking and writing .

Languages

Fluency in Spanish and English (oral and written)

Required Competencies

The profitable candidate is anticipated to show the next values and competencies:

Values

• Inclusion and respect for range: respect s and promotes particular person and cultural variations; encourages range and inclusion wherever attainable.
• Integrity and transparency: maintains highethical requirements and acts in a way according to organizational ideas/guidelines and requirements of conduct.
• Professionalism: demonstrates capacity to work in a composed, competent and dedicated method and workouts cautious judgment in assembly day – to – day challenges.

Core Competencies – behavioural indicators degree 2

• Teamwork: develops and promotes efficient collaboration inside and throughout models to attain shared targets and optimize outcomes.
• Delivering outcomes: produces and delivers high quality ends in a service – oriented and well timed method; is motion oriented and dedicated to attaining agreed outcomes.
• Managing and sharing data: repeatedly seeks to be taught, share data and innovate.
• Accountability: takes possession for attaining the Group’s priorities and assumes accountability for personal motion and delegated work.
• Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring and motivational method.