Job Title: Warehouse and logistics Assistant
Job location: Syria – Azaz.
Reports to: SY/TR SC Coordinator
Job Code: TR035
ABOUT MEDGLOBAL
MEDGLOBAL is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced people, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.
CODE OF CONDUCT
MEDGLOBAL Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MEDGLOBAL employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:
- Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
- Provide a positive and valued experience for those receiving service within and outside MEDGLOBAL.
CHILD PROTECTION POLICY
Child abuse in all forms is unacceptable to MEDGLOBAL, which recognizes its responsibility to protect children from harm in all areas of its work. MEDGLOBAL is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
DISCRIMINATION, ABUSE AND HARASSMENT POLICY
MEDGLOBAL provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MEDGLOBAL employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.
JOB SUMMARY
Warehouse and logistics Assistant will play a vital role in ensuring the efficient managing processes in the supply chain department, storage, and distribution of goods within the organization.
This position involves managing vendor relationships, ensuring compliance with warehouse, asset and fleet policies, and maintaining proper documentation.
MAIN DUTIES AND RESPONSIBILITIES:
- Logistics
- Receiving and storing furniture and assets and ensuring their safety and compliance with the purchasing cycle.
- Providing assistance regarding the asset’s unit.
- Inspecting and receiving materials with projects according to the receipt records and delivering them directly.
- Following up on the movement of vehicles and their technical condition.
- Conducting technical evaluation and field visit reports.
- Preparing direct service records SRN-SCN
- Matching shipment data with warehouse clerks.
- Following up on disbursement orders with warehouse clerks and programs.
- Obtaining invoices and supplier receipt records and delivering them to the logistics officer.
- Providing technical support to the entire department according to the instructions of the officer.
- Participating in vehicle and driver inspection committees.
- Follow up on all crossings and shipments sent by donors, in addition to supplier shipments entering through crossings.
- Work on the report of in-kind materials from GIK supporters and update it directly via the Internet, prepare a paper and electronic archive, and send the necessary reports.
- Communicating with transportation companies and ensuring that the appropriate number of vehicles are sent for the loading process.
- Being prepared to move to places required by work needs.
- Informing the direct supervisor of all developments occurring in the work through weekly and monthly reports.
- Performing any other duties at the request of the direct supervisor.
- Warehousing management.
- Input and output materials for projects with periodic inventory of materials and auditing balances
- Sharing daily outputs and returns with the logistics team in paper and electronic form.
- Maintaining the cleanliness of the warehouse from the inside
- Ensuring that the storage conditions of the warehouse are met so that no damage is caused to the materials inside it.
- Working to secure the warehouse from any danger outside or inside the warehouse and taking the necessary precautions for any danger that harms the materials stored in the warehouse.
- Raising the warehouse’s needs for logistical materials.
- Ensuring the validity of the inventory and submitting reports to the logistics assistant.
- Supervising the loading and unloading operations of materials and daily workers.
- Ensuring the legal age of workers and drivers
- Adding work to the paper archive.
- Being prepared to move to places required by work needs.
- Informing the direct supervisor of all developments occurring in the work through weekly and monthly reports.
- Performing any other duties at the request of the direct supervisor.
QUALIFICATIONS:
Should have the following skills, education, and experience:
- University or commercial institute degree or a related field.
- Minimum of 2 years of experience in supply chain (Logistics – Warehousing).
Skills & Competencies:
- Knowledge of humanitarian Logistics standards.
- Fluency in Arabic and intermediate level in English.
- Good skills in Microsoft Office applications like Outlook, Excel, and Word.
- Demonstrated commitment to humanitarian principles and values.
- Proficiency in inventory management systems.
- Strong analytical, organizational, and communication skills.
- Ability to work under pressure and in conflict-affected settings.