Warehouse Assistant, GS5, Gaza, State of Palestine, #128337, Temporary Appointment, (364 Days)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, right

UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. We are working for every child and young person in the State of Palestine.

How can you make a difference?

Under the overall guidance of the Chief of Supply and Logistics and the direct supervision of the Supply & Logistics Specialist, the Warehouse Assistant is responsible for managing the day-to­ day reception and dispatching of UNICEF supplies in the UNICEF Warehouse while ensuring that storage conditions and cargo handling are in accordance with product­ specific demands, and that appropriate security conditions are maintained to assure the safety of programme supplies.

As an advocate for children, you will have the following duties/tasks:

• To receive and verify quantities, and quality of all incoming materials to the warehouse according to packing lists, waybills and or purchase orders and report discrepancies if any. Also to ensure that supplies are appropriately stored for easy identification and retrieval.
• Following UNICEF policies and procedures, assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to the supervisor.
• Use VISION to ensure appropriate documentation for receipt and release of materials: stores requisitions, waybills, and delivery notes and to keep records of same. Maintain files for all documents related to the warehouse operation including receipt & dispatch of goods.
• In coordination with Logistics Assistant handle administrative issues related to safety, security and maintenance of the warehouse. Raise issues regarding needed equipment, repairs, or improvements with the supervisor and follow up on approved actions to assure the appropriate maintenance and good condition of programme supplies, as well as the security of the goods. Supervise the logistics of loading and unloading supplies for distribution.
• Perform periodic physical inventory checks for all supplies in the warehouse to settle administrative Balances.
• Prepare and submit monthly inventory reports on stock status: receipts, issues and stock balances by project and commodity.
• Ensure that all supplies at the warehouse compound are clearly marked with stock cards & stored in a safe & appropriate manner. Ensure easy movement, ventilation, maintenance, and systematic arrangement of stock.
• Supervise the logistics of loading and unloading supplies for distribution including at local suppliers for direct deliveries
• Assess new warehouse facilities when required. If necessary, assist in the implementation of new warehouse facilities which may include installation and assembly of temporary warehouse structures.
• Assess the availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize the use of space.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through the Property Survey Board committee. Keep track of near to expiry supplies ensuring FIFO and FEFO approaches.
• Report on irregularities, if any, in relation to receipt/dispatch of goods & security of the warehouse.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.

Experience: A minimum of 5 years of relevant administrative experience in supply chain management, warehousing or related activity is required. Understanding of development and humanitarian work is an advantage.

Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

The following desirables:

• Developing country work experience and/or familiarity with emergency.

For every Child, you demonstrate…

UNICEF’s Core Values of:

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

(CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (I)
• Works Collaboratively with others (I)
• Builds and Maintains Partnerships (I)
• Innovates and Embraces Change (I)
• Thinks and Acts Strategically (I)
• Drive to achieve impactful results (I)
• Manages ambiguity and complexity (I)

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/assessment within the scope of child safeguarding as appropriate. 

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

[CO/ HQ specific: visa residence requirements: i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.]

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.