ABOUT US
EXPECTED BEGINNING DATE: September 1, 2024
END OF CONTRACT DATE : March 31, 2025
Location: Al-Mokha
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI’s interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 3000 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers – intervene with professionalism and commitment while respecting cultural norms.
ABOUT THE MISSION
Goal/Purpose:
The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the base manager or the field coordinator in the implementation of safety rules
ORG CHART POSITION (reporting and functional relationships)
Line manager: Field coordinator/Base manager
Line report(s) on base: Entire base logistics team
Functional manager: Logistics Coordinator
Functional report(s):
Reporting/Capitalization
Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Consolidate logistics packs monthly and pass on to the logistics coordinator
Provide the logistics coordinator with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency
Security
Implement team safety measures as determined by the coordination team
Train teams in safety rules and procedures
Pass on any security-related information to his/her line manager
ABOUT THE JOB
List of main tasks :
Supply Management
Carry out a purchasing environment analysis at the local level
Supervise the update of price lists and supplier files
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Receive, approve and process requests for quotes and internal order forms
Ensure that budgetary lines related to logistics are monitored and observed
Supervise the preparation of purchasing documents and draft the contracts
Participate in the drafting the call for tenders
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
Ensure that dealings with suppliers are monitored
Vehicle Fleet Management
Negotiate vehicle rental contracts
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
Prevent the misappropriation of fuel and spare parts
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management
Update inventory in real time
Optimize distribution of materials according to task needs
Organize the installation, safe-guarding and monitoring of materials
Management and Monitoring of IT Equipment
Update antivirus software
Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment
Provide technical assistance to teams and organize training sessions
Supplies Management
Select storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates
Ensure procedures are followed as stock is checked in and out
See that all documentation linked to stock is complete and correct
Supervise monthly physical stock inventory
Human Resource Management
Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team
Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals
YOUR PROFILE EDUCATION
Education:
Bachelor’s degree in Supply Chain Management, Logistics Management, Business administration, or other relevant fields.
EXPERIMENT
3-4 years in the humanitarian sector
EXPERIMENT ON SIMILAR POSITIONS
3-4 years
TECHNICAL SKILLS
Demonstrated expertise and skills in supply chain management, logistics man. Including warehousing, fleet management in insecure environment
Strong management skills and proven experience in team management.
Excellent knowledge of the Office pack (word, excel, PowerPoint).
TRANSVERSAL SKILLS
Willingness and ability to handle stress and work under pressure.
Strong communication skills and ability to negotiate and find solutions.
Demonstrated experience in security management in a volatile context. Possessing high level of multi-cultural set-up awarenes
Management
Good capacity building skills are important for this role
SI WILL OFFER YOU
A salaried position:
According to experience, starting from EUR 2310 gross per month (2100 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of USD 750 paid in local currency.
SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every two months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked.
Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIFE CONDITIONS
The field office in based in Al-Mokhah is shared with the guesthouse (same building) within the town center.
It is about five hours drive from Aden, where the coordination office is based.
Security rules in Al-Mokha are rather restrictive, with a curfew at 8.00 pm.
Most INGOs are located within the town.
The town is still small and it only takes a few minutes to move from one INGO compound to another.
ISSUES AND SPECIFIC CHALLENGES
Two recently ended projects likely to be extended for additional one year from July/August.
Ten or more staff to be recalled in July.
Additionally, a new shared cost methodology has been put in place in May 2024, which is still challenging for the mission as a whole.
The base was downsized two months ago from 45 to 15 staff.
However, once the new project extensions are validated, it will expand.
SECURITY CONSTRAINTS
Security level 4 in Al-Mokha.
The office is located within the town which is often calm and peaceful apart from occassional wedding gunshots.
Movement are restricted to some validated places like (supermarket, UN and INGO’s compounds, activity field sites etc.)
Al-Mokha town is a port city where visits to the beautiful beaches on the Red Sea are possible security permitting. Basic supplies (e.g dry foodstuffs, green vegetables, fruits etc are also available within the validated supermarket.
APPLICATION PROCESS
Do you recognize yourself in this description? If yes, please send us your CV and cover letter!
Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.
Thank you for your understanding.
To learn more about Sl: www.solidarites.org
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Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.
Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.