Administration and Events Coordinator in SCIR

Administration and Occasions Coordinator in SCIR

EUMETSAT – European Organisation for the Exploitation of Meteorological Satellites

Darmstadt, Germany

EUMETSAT is Europe’s meteorological satellite tv for pc company, working satellites that monitor the climate and local weather from area – 24 hours a day, one year a 12 months.

It’s an thrilling time to be working at EUMETSAT. As an organisation, we’re working a fleet of 11 satellites delivering climate and climate-related satellite tv for pc information and pictures to our customers worldwide; serving to shield lives, property and industries. Nonetheless, you don’t want to be an engineer or a scientist to make a optimistic contribution. Our specialist administrative and help capabilities play an equally necessary position within the success of the EUMESAT programmes and are valued members of the EUMETSAT household.

Throughout the Technique, Communication and Worldwide Relations Division (SCIR), the Administrative and Occasion Assistant might be liable for offering administrative help to the SCIR division at giant, in addition to for supporting the organisation of a variety of occasions organised by EUMETSAT alone and in partnership or on behalf of the EU Copernicus programme. Assist for coordination of EUMETSAT’s contributions to exhibitions can be a part of the job capabilities.

Duties

• Present administrative help to the SCIR Division, together with managing appointments, coordinating conferences, arranging journey for workforce members, planning missions, composing correspondence, and dealing with submit;
• Organise on-site or off-site conferences and workshops involving externals events in addition to high-level visits to the EUMETSAT headquarters;
• Organise in-person, on-line and hybrid occasions and conferences, involving liaison with key stakeholders for planning, budgeting and administrative necessities:
  • Creation and upkeep of occasion web sites with the help of IT and graphic design specialists, in an effort to help occasion communication, registration and summary submission;
  • Coordinate day-to-day administration and logistics of occasions, together with: registration monitoring, organising travels for sponsored members, researching and choosing suppliers, reserving venues and different companies, planning and organising of networking occasions;
  • Interplay with members, audio system, together with preparation of invites, bulletins, info packages, convention tips, and so forth.;
  • Compile assembly analytics, post-events evaluations and classes’ learnt reviews.
• Coordinate EUMETSAT’s contribution to exhibition:
  • Assist to the procurement of exhibition materials, stands and shows, in alignment with general occasion goals and themes and help administration of stock and liaise with suppliers relating to storage, upkeep and transport;
  • Handle budgets associated to the procurement, upkeep, and storage of exhibition supplies;
  • Coordination logistics of transportation, setup and dismantling of exhibition supplies at occasion venues.

Employment situations

• Glorious wage, of as much as Euro 5,000/month NET (after earnings tax) primarily based on expertise and expertise;
• Versatile working time together with further flexi-leave;
• Full medical protection for worker and household;
• Engaging pension;
• 30 days annual depart + 14.5 days public holidays;
• Coaching and growth help;
• Relocation allowance (if relevant).

Abilities and expertise

• Confirmed administrative expertise in a multi-lingual and worldwide surroundings;
• Confirmed expertise with help to convention and occasion organisation, ideally in a scientific, technical and/or worldwide surroundings;
• Confirmed expertise of on-line assembly platforms and convention administration instruments, and every other IT and media instruments supporting convention organisation;
• Superior data of PowerPoint, Acrobat and Excel;
• Sturdy writing expertise to develop letters, convention materials: bulletins, web site content material, assembly tips;
• Consideration to particulars, documentation and accuracy, and talent to carry out a number of parallel duties with out shedding calm;
• Skill to work in a workforce, but in addition autonomously towards set targets;
• Glorious interpersonal and diplomatic expertise as required to work together with a spread of interfaces, from senior administration and associate establishments, to staff and suppliers.

{Qualifications}

• Full secondary schooling {and professional} certification within the discipline of occasion administration or coordination.

Languages

• The official languages of EUMETSAT are English and French. Candidates should be capable of work successfully in English and have good data of French;
• Given the areas of EUMETSAT conferences and sponsored occasions, the flexibility to work successfully in German could be a powerful benefit.

EUMETSAT is a world organisation using workers from throughout all 30 member states and this position is being marketed on a number of worldwide job boards, however please notice that this position could be primarily based in Darmstadt, Germany and would require worldwide candidates to relocate if profitable.

EUMETSAT is dedicated to offering an equal alternatives work surroundings for women and men. Please notice that solely nationals of EUMETSAT Member States could apply. Work visas and/or residence permits is not going to qualify. The EUMETSAT Conference requires that Employees shall be recruited on the premise of their {qualifications}, account being taken of the worldwide character of EUMETSAT.

About EUMETSAT

EUMETSAT is Europe’s meteorological satellite tv for pc company. Its position is to determine and function meteorological satellites to watch the climate and local weather from area – 24 hours a day, one year a 12 months. This info is equipped to the Nationwide Meteorological Companies of the organisation’s Member and Cooperating States in Europe, in addition to different customers worldwide.

EUMETSAT additionally operates a number of Copernicus missions on behalf of the European Union and supply information companies to the Copernicus marine and atmospheric companies and their customers.

As an intergovernmental European Organisation, EUMETSAT has 30 Member States and might solely rent nationals of these member states. (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Eire, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the UK).

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