Administrative Assistant

Job title:

Administrative Assistant

Company

Robert Half

Job description

We are offering a short term contract employment opportunity for an Administrative Assistant in Toronto, Ontario, Canada. In this role, you will be tasked with a variety of administrative duties that will support our team and streamline office operations.Responsibilities

• Organize and manage scheduling of meetings to ensure smooth communication and prompt handling of all requests.
• Handle incoming and outgoing courier requests efficiently, including locally and via FedEx.
• Provide support for travel arrangements including flights, car rentals, and hotel bookings for approximately 100 team members.
• Maintain financial records by reconciling credit card statements monthly, ensuring all charges are processed correctly and receipts are collected.
• Assist in the organization and execution of staff events, including sourcing speakers for staff town halls.
• Oversee the ordering of office supplies to maintain inventory levels.
• Ensure the boardroom is set up properly for meetings and cleaned up afterwards.
• Provide support to four distinct business units within the organization.
• Assist with document formatting tasks, including Tables of Contents and Appendices.
• Handle catering requests for various company events and meetings.
• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook.
• Experience in handling inbound and outbound calls.
• Excellent customer service skills and experience.
• Ability to schedule appointments and manage calendars effectively.
• Ability to perform data entry tasks with accuracy and attention to detail.
• Experience in handling email correspondence professionally.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Strong problem-solving skills and ability to make decisions under pressure.
• Ability to handle confidential information with discretion.
• Willingness to learn and adapt to new technologies and systems.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,…

Expected salary

Location

Toronto, ON

Job date

Thu, 26 Sep 2024 22:57:50 GMT

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