Council and Committee Assistant

Job title:

Council and Committee Assistant

Firm

Metropolis of Guelph

Job description

Place Overview

We’re at present hiring for a Council and Committee Assistant inside the Metropolis Clerk’s Workplace. The profitable candidate will probably be a collaborative and forward-thinking staff participant who enjoys working in a fast-paced surroundings targeted on steady enchancment. Reporting to the Supervisor, Legislative Providers/Deputy Metropolis Clerk, the profitable candidate will present help to all features of the Metropolis of Guelph Committee of Adjustment, together with processing functions, writing reviews and liaising with commenting departments and native boards.

Key duties and tasks

• With respect to Committee of Adjustment functions pursuant to the Planning Act, in coordination with the Secretary-Treasurer:

• Seek the advice of with candidates previous to the submission of consent and minor variance functions
• Consumption and overview functions for completeness and acquire applicable charges
• Put together and distribute agendas and fulfil statutory discover provisions for the circulation of functions, together with producing maps, mailing lists and labels, and posting paperwork on the Metropolis’s web site
• Monitor functions and work with departmental workers and outdoors businesses to make sure the well timed submission of Committee of Adjustment feedback and required supplies
• Attend Committee of Adjustment hearings to help the Secretary-Treasurer and members of the Committee of Adjustment
• Disseminate selections in accordance with Planning Act provisions and rules
• Create and preserve Committee of Adjustment recordsdata and information (onerous copy and digital)
• Reply to electronic mail, phone and counter inquiries respecting all Committee of Adjustment issues
• Handle the Committee of Adjustment internet web page on Guelph.ca
• Present help and again as much as the Secretary-Treasurer associated to administrative duties, together with the clearance of circumstances and meeting of required documentation associated to appeals of Committee of Adjustment selections
• Because the Deputy Secretary-Treasurer, assume the statutory function of Secretary-Treasurer of their absence
• Acts as a commissioner for taking oaths and affidavits
• Adhere to the Planning Act, relevant Ontario Rules and different pertinent acts in administering the quasi-judicial Committee of Adjustment operate
• Conduct analysis and put together reviews and insurance policies associated to all kinds of Metropolis Council and Committee of Adjustment processes.
• Help the Council and Committee Coordinators to fulfil all statutory necessities associated to the Metropolis Council assembly administration course of from the preparation of draft supplies to the manufacturing of ultimate and consolidated agendas.
• Interface with workers and the general public with respect to Committee of Adjustment and Metropolis Council enterprise and handle/help the distribution of correspondence regarding Metropolis Council and Committee of Adjustment selections.
• Function a help to different departmental and company capabilities and duties as required.

{Qualifications} and necessities

• Completion of post-secondary schooling in public administration, political science, land-use planning or a associated self-discipline.
• Expertise offering administrative help equivalent to making ready agendas and supporting conferences.
• Wonderful organizational expertise as a self-starter with the power to work each independently and as a part of a staff.
• Potential to work nicely below stress, full a number of assignments and performance successfully in a high-volume office with a number of deadlines necessitating a excessive diploma of accuracy and a focus to element.
• Confirmed potential to train discretion, good judgement, diplomacy and confidentiality.
• Wonderful communication and customer support expertise with the power to speak successfully with members of Metropolis Council, the Committee of Adjustment, workers and Guelph residents.
• Expertise with Microsoft Workplace (Phrase, Excel, Outlook and PowerPoint).
• Information of the Planning Act and relevant Ontario Rules relative to Committee of Adjustment, together with minor variance and consent functions, enchantment processes, circulation and spot necessities and associated procedural issues.
• Potential to ship on a piece plan comprised of day-to-day duties in addition to initiatives associated to strategic company and departmental work.
• Expertise working with AMANDA software program is taken into account an asset.
• Expertise working to help legislative or different decision-making our bodies is taken into account an asset.
• Candidates with equal combos of schooling and expertise could also be thought-about.

Hours of labor

35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. Night hours will probably be required to attend conferences. This place is eligible for hybrid and versatile work association choices (as per present company coverage).

Pay/Wage

Non-Union Grade 2: $57,964.69- $72,455.87

How you can apply

Certified candidates are invited to use utilizing our on-line utility system by Wednesday, March 20, 2024. Please observe all candidates should full the web questionnaire particular to this place on the time they submit their resume and canopy letter with a view to be thought-about.

The Metropolis of Guelph is an equal alternative employer. We rejoice variety and are dedicated to creating an inclusive office the place staff really feel welcome, valued and engaged. Our employment insurance policies strictly prohibit all types of discrimination on any of the grounds in related legal guidelines. All employment practices are solely primarily based on particular person advantage, {qualifications}, and group’s wants on the time. In line with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we’re dedicated to working with and offering cheap lodging for certified people in our job utility procedures. In the event you want an lodging with a view to take part within the hiring course of, it’s possible you’ll contact us to make your wants identified upfront.

Private data collected by means of the recruitment course of will probably be used solely to find out eligibility for employment. We thank all candidates upfront; nonetheless, solely these being thought-about for an interview will probably be contacted.

Anticipated wage

$57964.69 – 72455.87 per yr

Location

Guelph, ON

Job date

Thu, 07 Mar 2024 05:58:48 GMT

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