JOB DESCRIPTION

 

Accounting Assistant

in DG Communication of the European Commission

Job title: Accounting Assistant

Domain: COMMUNICATION and PUBLICATION

Where: Commission Representation in Germany, Berlin (COMM.C.BE)

Function Group: FG III

Contract Type: 3a

Express your interest until: 5.01.2026 – 12.00 (noon, Brussels time)

WE ARE

The Representations of the European Commission play a crucial role in bringing Europe closer to their citizens. The Representation in Germany is based in Europe House, located in the centre of Berlin. Our main tasks are:

• Support the President and the Members of the Commission by reinforcing the political and media profile of the European Commission in the Member States, including the preparation, organisation and follow up of visits of the members of the College.

• Country-specific economic and political information and analysis.

• Representing the European Commission in the respective Member State towards national, regional and local authorities, media, stakeholders and citizens.

• Press and media communications: in cooperation with the spokesperson’s service, Representations communicate on behalf of the Commission.

• Outreach to citizens: Representations provide outreach and communication to citizens and stakeholders/multipliers in the Member States, by managing information networks, organising events and communication campaigns and by explaining the policy priorities of the Commission in a local context.

WE PROPOSE

The European Commission Representation in Germany is seeking to recruit a highly motivated and reliable Accounting Assistant to join our administrative and finance team. The Accounting Assistant will support the financial administration of the Representation, ensuring accurate accounting processes in line with EU financial rules and internal procedures. The selected candidate will also work closely with operational teams and central finance services.

The successful candidate under the supervision of the Head of Administration will be responsible for the following tasks:

Preparing, carrying out and following up of financial transactions (commitments, payments, VAT etc) and related operations

Processing invoices and payments in internal systems (SUMMA)

Budget monitoring and reporting (commitment, consumption, forecasting)

Supporting procurement procedures and verifying supporting financial documentation

Managing suppliers’ registration and financial validation

Preparing supporting documents for audits and compliance checks

Supporting financial year-end closing procedures

Liaising with internal stakeholders and external suppliers regarding payments and contracts

Assisting in the management of the inventory; p
articipating to the imprest account keeping and carrying out of related operations

Participating in the application of procedures concerning local staff, ensure follow-up

WE LOOK FOR

The ideal candidate should demonstrate:

Proven experience of at least 3 years in the field of accounting, budget and financial management. Relevant professional experience in the EU Institutions and/or the German public-sector is considered an advantage.

Knowledge of financial workflows (procurement, invoicing, audit trail, financial reporting etc)

Digital skills and ability to work with accounting tools (e.g. SUMMA)

Proficiency in English and German (working level required), additional languages an advantage

Good command of Microsoft Office tools, especially Excel (formulas, tables, financial tracking)

Understanding of public financial rules or EU institutional procedures (advantage but not mandatory)

We are looking for someone who is:

A team player, comfortable working in a multicultural and multilingual environment

Proactive, hands-on mindset and solution-oriented, capable of working independently

Detail-oriented and precise, with high standards of financial accuracy

Discrete and professional, with a strong sense of responsibility and team spirit

Organised and able to prioritise multiple deadlines

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to indicating the call for interest reference 504121 in the subject.

No applications will be accepted after the publication deadline.