Field Coordinator’s Assistant

  • Contract
  • Greece
  • Posted 2 weeks ago

Offene Arme e.V.

Prerequisite: Have to be a EU Visa holder for the complete size of your keep.

Please notice that Offene Arme can’t present paperwork to allow your keep – we are able to solely settle for candidates who have already got a visa or residence allow to remain in Greece for at the least 4 months.

Offene Arme e.V. is a nicely established regionally based mostly NGO which primarily focuses on distributing garments and hygiene merchandise to the ever-changing inhabitants of refugees and asylum seekers on the island of Chios.

Objective: to help the Subject Coordinator and the remainder of the workforce on a each day foundation in all areas of administration and report preserving.

We’re in search of an open-minded, versatile and stress resistant individual to hitch our coordination workforce, who’s completely satisfied to work in a small and numerous workforce of volunteers and in a position to adapt to an ever-changing surroundings.

Key Duties:

  • Aiding the Subject Coordinator (who’s the primary level of contact) with communications. This contains requesting help, offering updates, writing up stories and sending out thanks notes and different basic administrative duties.
  • Diary administration – coordinating the Subject Coordinator’s diary and volunteer calendar (remind the Subject Coordinator).
  • Attending and taking minutes in conferences, and speaking the minutes of the conferences to the workforce.
  • Guarantee paperwork are updated, and harmonize them with the earlier years’ doc submitting system.
  • Report any related incoming emails to the coordinators, for instance: provides wanted from different organizations.
  • Volunteer administration – monitoring all incoming volunteer requests, responding to queries, making certain that the workforce has the mandatory variety of volunteers, organizing their arrival and making certain all required paperwork are despatched previous to arrival and registration.
  • Together with the coordinators, making certain the wellbeing and welfare of volunteers on the bottom by regularly sharings Indigo’s psychological well being useful resource.
  • Serving to the coordinators, responding to the present wants of the group and finishing up any advert hoc duties which are required, relying on capability.
  • Work on social media technique (Instagram, LinkedIn, topic to Subject Coordinator’s approval) with the assistance of the coordinators.
  • Offering weekly exercise stories for social media, and different updates as required.

Shared Duties:

  • Organizing/attending each day conferences and extra conferences and debriefings as required, with the Distribution Warehouse Coordinators.
  • Managing the OA car to make sure that it’s taken care of correctly, together with common examine ups, with different coordinators and drivers.
  • Undertake the Distribution Warehouse Coordinator’s duties if want be.

Key Necessities:

  • Expertise in an admin position.
  • Sturdy consideration to element and skill to stay calm beneath stress.
  • Fluent in written and spoken English (skilled stage) and Greek is fascinating.
  • Laptop literate – assured person of Google Docs, Google Sheets and Canva with the flexibility to deal with and interpret information successfully.
  • Capability to multi-task and prioritize time-sensitive duties.
  • Capability to deal with delicate info with discretion.
  • Capability to adapt and reply shortly to altering conditions.
  • Capability to work nicely as a part of a workforce.
  • Capability to comply with the Code of Conduct and lead by instance out and in of the working hours.
  • Understanding of the aim, objectives and position of Offene Arme on Chios.
  • Capability to find out about and perceive the humanitarian state of affairs on Chios and throughout Greece.
  • Earlier expertise in an NGO working with weak folks.
  • Driver’s license is fascinating.

Stories to: Subject Coordinator

Period: Minimal of 6 months (together with 14 days trial interval)

Advantages: Free lodging with all utilities included, €375 per 30 days stipend, one week off in three months

Please notice that every one admins and coordinators are topic to a two week trial interval as a volunteer once they start. Throughout this time you can be required to search out your individual lodging, and the month-to-month stipend and free lodging will start on the finish of this trial interval which incorporates one week within the organisation as a basic volunteer adopted by a one week handover.

Learn how to apply

In case you are on this position then please ship us your CV and your utility letter, in addition to proof of permission to remain in Greece for at the least 6 months out of your begin date, to [email protected]. Please don’t hesitate to contact us with any questions. We stay up for listening to from you.

To assist us monitor our recruitment effort, please point out in your e mail/cowl letter the place ( you noticed this job posting.

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