Finance Officer

World Health Organization (WHO)

JOB DESCRIPTION

BACKGROUND/IRC Summary:

Over the past 90 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 29 offices in cities across the United States, the IRC also helps refugees and other immigrants resettle in the U.S. and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC Belgium

IRC Belgium is affiliated to IRC. It was established in 2001 to act as a resource on EU external aid policies for IRC offices worldwide, and to ensure that IRC’s advocacy and policy positions are heard with EU policy and decision makers.

JOB PURPOSE:

The Finance Officer provides support to the Head of Finance in accurately managing and controlling IRC Belgium and IRC Switzerland finances.

As the Finance Officer, you will be reporting to the Head of Finance and provide assistance on financial matters to more than 50 staff members in both countries. You will liaise with external stakeholders, mostly suppliers in Europe and IRC staff across the world.

Major tasks and responsibilities

  • Prepare/review journal entries/invoice journals in Microsoft D365. Ensure proper coding.
  • Review and encode staff travel expense reports
  • Maintain the accounting database. Control and monitor all transactions throughout the month and initiate adjustments if necessary.
  • Support in vendor payments
  • Monitor vendor accounts to ensure no outstanding payables or receivables.
  • Maintain and update vendor lists in Microsoft D365.
  • Participate in the month end closing process (payroll journals, credit card reconciliation, invoices, expense reports)
  • Support in fixed assets register maintenance.
  • Prepare monthly financial reports, bank reconciliation, balance sheet reconciliations
  • Facilitate external and internal audits as needed; assist in preparing all documents/samples requested by internal/external auditors
  • Optimally communicate financial topics and facilitate discussions with non-finance staff
  • Foster ongoing learning and promote adherence to IRC policies & values.
  • Provide finance/accounting-specific training for all-staff, including regular trainings for new staff members.
  • Support in communication with internal and external partners.
  • Perform other duties as needed, such as fulfilling financial, and legal requirements, organizing meetings, accommodation, as well as administrative tasks;

Person specification

Essential qualifications, skills and experience

  • Strong Microsoft Office Excel required
  • Confirmed experience in accounting
  • Ability to carry out work with a high degree of integrity and maintain confidentiality
  • Precision and attention to details
  • Flexibility to work with different time zones
  • Strong interpersonal skills
  • Ability to handle workload and prioritize
  • Excellent command of English and French

Desirable qualifications, skills and experience

  • Degree in accounting, finance, or business
  • Solid understanding of accounting software such as Microsoft D365 is a plus


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