Financial Systems and Accounting Analyst

Job title:

Financial Systems and Accounting Analyst

Company

North Island College

Job description

Please scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.Position DetailsPosting NumberPosting Number SS0604Position InformationPosition Title Financial Systems and Accounting Analyst
Division Finance & Facilities
Department Finance
Supervisor Title Director of Financial Services
Location Comox Valley(CV)
Posting Type Internal/External Posting
Position Status Regular
If Others, please specify
Desired Start Date 03/31/2025
Position End Date (if temporary)
Weekly work schedule (please indicate the start and end times for each day of work)Monday to Friday 0830-1630
% 100
Pay Grade M: $35.42 – $37.70
Position SummaryReporting directly to the Director of Financial Services, the Financial Systems and Accounting Analyst (FSAA) is responsible for the full range of accounting functions and finance-related system support, including fixed asset accounting, bank reconciliations, accounts receivable, and systems integration. This position also includes providing support for the administration, testing, and implementation of finance-related systems.The FSAA will also ensure that the correct business functionality, requirements, and industry standards are addressed within the accounting process and systems. The successful individual will be required to work in a collaborative and supportive role with all staff in Payroll, the NIC Foundation, Office of the Registrar, Office of Global Engagement, faculty areas, and service departments. This position will also work closely with IT Application Services to test and implement solutions involving process changes such as Colleague configuration changes and/or application development.The FSAA will ensure that all activities conducted ethically and in accordance with College policies and procedures. The FSAA is aware of the Mission and Values of North Island College, incorporating and practicing the values in the performance of their duties
Position Competencies– Job Knowledge
– Judgment
– Teamwork
– Planning & Organization
– Customer Service Excellence
– Communication & Interpersonal Skills
Duties & ResponsibilitiesWorking as part of the Finance department, the FSAA will:1. Perform accounts receivable duties include coding verification, ensuring data accuracy, distributing documents and maintaining a filing system.2. Follow up on outstanding accounts receivable and prepare and send statements of account when necessary.3. Maintain effective professional relationships with customers, sponsors and funding partners.4. Liaise with College staff regarding invoicing and the status of receivables.5. Resolve telephone inquiries regarding invoicing and assist Registration Assistants as needed.6. Assist with the system administration, support and testing of finance-related systems such as Colleague, StarRez, WinPrism and GL systems as assigned.7. Reconcile assigned balance sheet accounts, investigate discrepancies and take necessary corrective action (eg. correcting journal entries or adjust system settings).8. Reconcile College bank accounts monthly.9. Manage/resolve payment provider enquires/errors for multiple systems10. Monitor incoming payments – communicate with related departments and ensure transactions are recorded properly and exception error reports are resolved.11. Implement solutions to correct financial errors and billing issues on student and other accounts.12. Verify and approve student disbursements (financial aid payments/refunds) to ensure that all funds being released adhere to College policies and procedures.13. Review and monitor terms of education contracts. Prepare invoicing or GL transfers as needed.14. T4A processing and distribution.15. Support Student Services, International Education and Student Records Office with financial related issues16. Support the Office of Global Engagement department with denied Study Permits by ensuring outgoing payments comply with College policies and procedures, monitoring transactions and resolve banking or other processing issues.17. Analyze revenues/expenditures to create monthly deferrals/accruals. Document and maintain supporting working papers.18. Assist the Director of Financial Services with banking functions, general ledger work, external reporting, fixed asset accounting, investments, etc.19. Prepare and file GST and PST remittances. Maintain up-to-date knowledge of the application of PST, GST, and HST, within the framework of the public sector rules.20. Complete full cycle accounting procedures for the North Island College Foundation, including quarterly financial statements for the Board.21. Assist with the year end procedures and audit of the College and the Foundation, including preparation of year end supporting working papers, charity returns, audited financial statements and note disclosures.22. Perform system testing of the financial database prior to implementation of software updates. 23. Provide support for systems integration and collaboration between financial, operational, and student systems.24. Provides system support and change management leadership for testing and training of system functionality during upgrades and enhancements25. Perform relief Reception duties on a rotating basis.26. Perform other related duties as assigned by the Director of Financial Services.
Required Education & Experience1. Post-secondary Degree in Business Administration, or a related finance discipline is required; including specialized courses in Accounting.2. A minimum of five (5) years of accounting experience, preferably in post secondary or a public sector environment.3. Proven experience developing, implementing, and monitoring finance-related systems
Required Knowledge Skills & Abilities1. Advanced proficiency in MS Office Suite, including Excel and Word.2. Exceptional analytical and creative problem-solving skills.3. Experience working with large financial databases; Colleague experience is an asset.4. Comprehensive knowledge of accounting standards (PSAB), particularly in the public sector.5. Excellent interpersonal, oral, and written communication skills, with the ability to exercise tact, judgment, and diplomacy.6. Ability to contribute positively in a team environment and work independently with minimal supervision.7. Strong attention to detail and high accuracy in data entry.8. Superior organizational and time management skills.9. Demonstrated ability to lead system change initiatives and deliver effective training.10. Capacity to handle multiple priorities and adapt to a dynamic work environment.11. Proven ability to analyze and interpret financial data to identify trends and provide actionable recommendations.12. Strong understanding of financial and operational system integrations and their impact on business processes.13. Ability to manage and prioritize competing demands in a fast-paced environment.14. Knowledge of risk management principles and practices related to financial systems and data security.15. Demonstrated ability to develop and document operational workflows and procedures.16. Strong project management skills with the ability to lead and coordinate cross-functional teams.17. Experience with financial reporting, including preparation of detailed working papers and reconciliations.18. High degree of initiative and ability to anticipate organizational needs and develop solutions proactively
Special Instructions to ApplicantPlease scan copies of your transcripts into one document for attachment. If your transcripts are not available at the time of application, please attach a letter or certificate of confirmation from the educational institution.Posting Detail InformationPosting Open Date 03/12/2025
Posting Close Date
Open Until Filled Yes
Job DescriptionSupport Staff Regular
Additional InformationThe Selection Advisory Committee will begin reviewing applications on March 24, 2025; however, the position will remain open until filled.
Quick Link for PostingsSupplemental QuestionsRequired fields are indicated with an asterisk (*). * How did you hear about this employment opportunity?

• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other
• Do you self identify as an indigenous person?

• Yes
• No
• If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?

• Yes
• No
• Not Applicable
• If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

(Open Ended Question)Documents Needed to ApplyRequired Documents * Resume

• Cover Letter
• Transcripts

Optional Documents * Transcripts – AdditionalNorth Island College
Comox Valley Campus
2300 Ryan Rd.
Courtenay, BC, V9N 8N6
250-334-5000Human Resources:
careers@nic.bc.ca
250-334-5000To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at

Expected salary

Location

Comox, BC

Job date

Thu, 20 Mar 2025 04:03:13 GMT

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