Generic Vacancy Announcement – Logistics Associate, G-6, Kyiv, Ukraine – Open to Ukraine Nationals Only

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

UNICEF Ukraine

Join the Operations Team at UNICEF Ukraine – YouTube

Organizational Context and Purpose for the job

 The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

 PURPOSE

UNICEF Ukraine is in process of building a talent pool for the Logistics Associate role. This Generic Vacancy Announcement is a call for application for the qualified candidates in the given domain.

The Logistics Associate (national post), under the supervision of Logistics Officer, plays a crucial role in supporting UNICEF’s ability to efficiently and effectively meet its programmatic logistics needs. The logistics associate is responsible for supporting logistics operation, emergency preparedness and response, international shipping coordination, warehouse and inventory management and in-country transportation. All activities are conducted in accordance with UNICEF guidelines and procedures to ensure optimal logistics operations.

 Key function, accountabilities, and related duties/tasks

 Summary of key functions/accountabilities:

1. Logistics Planning and Execution
2. International Shipping
3. Warehouse & Inventory Management
4. Transportation
5. Logistics Management

1. Logistics Planning and Execution:

• Consult with a supervisor to provide recommendations, as appropriate, to program and procurement teams regarding logistics elements such as shipping, purchasing freight orders, creating ship-to-party arrangements, local consignee creation, warehouse and inventory management and in-country transportation.
• Identify logistical obstacles and propose potential solutions to supervisor.

2. International Shipping:

• Monitor the progress of incoming shipments, ensuring accurate data collection and timely arrival while preventing potential demurrage charges.
• Coordinate the international shipping process by collaborating with relevant counterparts, ensuring accurate documentation, and overseeing delivery.
• Ensure compliance with importation requirements for seamless and punctual delivery of international shipments.
• Collaborate with recipients to ensure preparedness for receiving incoming shipments.
• Report instances of non-compliance, damages, loss, and related issues through designated UNICEF channels.
• Record incoming shipments accurately and promptly in UNICEF’s ERP system (Vision).
• Assist in timely reporting of open declarations for incoming humanitarian shipments.
• Share signed/stamped CMR/GR with program sections and follow up for timely processing of VISION Direct handover to IP.

3. Warehouse and Inventory Management:

• Assist in the management and monitoring of UNICEF warehouse facilities and operations, following UNICEF procedures and guidance. Evaluate warehouse capacity and propose corrective actions to the supervisor and warehousing service provider.
• Coordinate with the WIM service provider to facilitate the physical receipt of supplies at the warehouse, ensuring timely communication, equipment preparation, and prompt data transfer.
• Verify incoming supplies for compliance with UNICEF’s internal procedures and guidance, and report any non-compliance as necessary.
• Provide timely reporting to relevant sections on incoming shipments status.
• Ensure proper storage of incoming supplies, optimizing space during the put-away process.
• Oversee and coordinate optimal inventory management practices throughout the storage duration, following UNICEF procedures and guidance.
• Report warehouse and inventory issues promptly, coordinating with logistics officer to implement timely solutions in accordance with UNICEF procedures and guidance.
• Inline with UNICEF UCO logistics process, provide guidance to the WIM service provider regarding planned releases and ensure supply readiness and accuracy for delivery.
• Accurately and promptly enter warehouse and inventory-related data into the VISION system (goods receipt, putaway, internal movement, picking, shipping, etc…) and ensure filling of all documents as per UNICEF requirements.
• In coordination with logistics officer, conduct regular physical counts as required by UCO Logistics on a monthly, quarterly, and yearly basis.

4. Transportation:

• Support logistics officer in transport planning through timely reporting on weight and volume of materials to be dispatched.
• Coordinate with transporter and WIM service provider to ensure correct and timely loading of supplies as per UNICEF requirements.
• Confirm and validate the receipt of signed/stamped waybills and take appropriate action in the event that the consignee reports any issues, such as damages or loss.
• Distribute signed/stamped waybills to the relevant program sections and follow up to ensure the prompt processing of VISION acknowledgments.

5. Logistics Management:

• In coordination with logistics officer, provide essential guidance and support to UNICEF logistics service providers for carrying operational requirements / day to day tasks inline with UNICEF LTAs and Contract term of reference.
• In coordination with logistics officer, compile and disseminate data for generation of logistics reports as required.
• Coordinate with UNICEF Programme and operation teams as required to ensure successful achievement of logistics set goal and deliverables.

Other: Undertake any other tasks as required by supervisor

To qualify as an advocate for every child you will have…

Education: 

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

• For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.

Experience:

• Minimum of six years (with secondary education) of relevant professional work experience in one or more of the following fields is required, supply, logistics, contracting, warehouse and inventory management, shipping, custom clearance.
• Experience with United Nations agencies or International NGOs is an asset.
• Experience in ERP system or logistics management software is an asset.

Language Requirements:

• Fluency in English and Ukrainian is required.
• Knowledge of another official UN language or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

CORE COMPETENCIES

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable women are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

The successful candidates included to the talent pool may be considered for the similar UNICEF vacancies in the logistics field in the other duty stations in Ukraine.  

Please note, this Generic Vacancy Announcement is open for nationals of Ukraine only