Long-Term Agreements for Travel Management Services for UN Philippines

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-PHL-01027, following the instructions in the user guide.

Introduction

Long-Term Agreements for Travel Management Services for UN Philippines

In order to achieve cost efficiency from economies of scale while ensuring quality of service, interested UN Agencies will consolidate travel requirements and enter into Long Term Agreements (LTA) with up to two travel LTA holders.  

Travel shall apply to all movements or journeys of UN staff from one place to another for official business purposes, both international and domestic. These official purposes include, but need not be limited, to the following: 

• Official missions, meetings and various events; 
• Appointment and repatriation of staff and family members; 
• Home leaves, emergency travels and educational leaves; and 
• Visit to project sites, by either UN staff, Government and counterparts, or other entities involved in execution of various UN-funded undertakings; 
• Personal travel of employees of UN Agencies; 

Target is to award up to two Long Term Agreements to eligible and qualified travel agencies or travel management companies (TMC) to ensure that the travel needs of the various UN agencies are supported efficiently.  

LTA will be used by UNDP and its administered agencies, and other UN Agencies including UNICEF, UN Women, ILO, and UNHCR, who will also piggyback the LTA and sign their own agreement based on UNDP LTA. 

Pre-bid conference:

Time and time zone: 1:00-3:30 PM, Philippine Time (GMT + 8) 

Date: 15 September 2026 

Venue : G. PECSON ROOM, Rockwell Sheridan North Tower and via Zoom

The focal point for the arrangement is: Procurement Unit-Philippines

E-mail: [email protected]

Please confirm attendance by 13 September 2026 to the above email by sending Company name, Representative name, contact number and email address.

A Zoom meeting link will be provided to those who will confirm attendance.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Documents :

Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)