Payroll Manager

The College 
 
At Durham College we’re pleased with our folks.  A globally excellent centre of instructional excellence, a collegiate group of extraordinary folks, a novel and historic setting – Durham is a college like no different. We imagine that inspiring our folks to do excellent issues at Durham allows Durham folks to do excellent issues professionally and personally.   

Throughout the College we now have an enormous number of roles and profession alternatives, which collectively make us a big and profitable group, which is a key hub of exercise inside our area and nationally.  We might be thrilled if you happen to would contemplate becoming a member of our thriving College.  Additional details about the College will be discovered right here

The Function and Division 

Reporting to the Senior Payroll Supervisor of HROD the aim of this function is to assist the Human Assets Division within the efficient supply and administration of the operational points of the College’s payroll operate.  This function will likely be chargeable for all exercise regarding the supply of month-to-month payrolls in respect of circa 6,000 staff.

Working below the Senior Payroll Supervisor (Individuals and Pay Companies), the function holder will lead and develop the division chargeable for all payroll, processes, paying over 6,000 staff, employees, and college students every month. They are going to help with the administration of the payroll administration features of the division, guaranteeing the service delivers well timed, correct and compliant funds to staff and exterior stakeholders akin to HMRC. The function holder will handle the number of funds throughout a number of staffing teams together with informal employees and people working abroad. They can even work collaboratively with stakeholders throughout the College to ship a valued service that’s conscious of the wants of employees.

The College operates quite a lot of payrolls abroad.  It’s the duty of this function to course of according to laws adjustments and problem people the place compliance just isn’t adhered to. 

The function has line administration duty for Individuals and Pay Companies payroll crew.

The submit holder can even place customer support on the centre of the division actions and concentrate on methods of evaluating and enhancing requirements.

Additional details about the function and the tasks is on the backside of this job description. 
 

Working at Durham  
 
A aggressive wage is just one a part of the various unbelievable advantages you’ll obtain if you happen to be part of the College: additionally, you will obtain entry to the next unbelievable advantages:  
 
•    30 Days annual go away per 12 months along with 8 public holidays and 4 customary days per 12 months – a complete of 42 days per 12 months.   
•    •    We provide a beneficiant pension scheme, As a brand new member of employees you’ll be routinely enrolled  into the College Superannuation Scheme (USS). 
•    Irrespective of the way you journey to work, we now have you lined.  We now have parking throughout campus, a cycle to work scheme which lets you purchase a motorbike and low cost with native bus and practice firms. 
•    There’s a real dedication to creating our colleagues professionally and personally.  There’s a complete vary of improvement programs, apprenticeships and entry to {qualifications} and routes to develop your profession within the College.  All employees have devoted annual time to focus on their private improvement alternatives.  
•    Plenty of assist for well being and wellbeing together with discounted membership for our state-of-the-art sport and health club services and entry to a 24-7 Worker Help Programme. 
•    On web site nursery is obtainable and entry to vacation camps for youngsters aged 5-16 all year long. 
•    Household pleasant insurance policies, together with maternity and adoption go away, that are among the many most beneficiant within the larger training sector (and sure above and past many employers). 
•    The chance to participate in employees volunteering actions to make a distinction in the area people 
•    Reductions can be found through our advantages portal together with; cash off at supermarkets, excessive avenue retailers, IT merchandise akin to Apple, the cinema and days out at varied points of interest.  
•    A wage sacrifice scheme can be out there that will help you make the most of tax financial savings on advantages.  
•    If you’re transferring to Durham, we might help with elimination prices and we now have a devoted crew who might help you with the practicalities akin to home searching and colleges.  If you happen to want a visa, we cowl most visa prices and supply an curiosity free mortgage scheme to pay for dependant visas. 

Durham College is dedicated to equality, range and inclusion 

Our collective purpose is to create an open and inclusive setting the place everybody can attain their full potential and we imagine our employees ought to mirror the range of the worldwide group by which we work.   As a College equality, range, and inclusion (EDI) are a key a part of the College’s Technique and a central a part of every thing we do.  We additionally stay by our values and our Employees Code of Conduct.  At Durham we actively work in the direction of offering an setting the place our employees and college students can examine, work and stay in a group which is supportive and inclusive. It’s necessary to us that every one of our colleagues are aligned to each our values and dedication to EDI. 
 
We welcome and encourage purposes from members of teams who’re under-represented in our work pressure together with folks with disabilities, ladies and black, Asian and minority ethnic communities.  You probably have taken outing of your profession, and you are feeling it related, tell us about it in your software.  If you’re a candidate with a incapacity, we’re dedicated to making sure truthful remedy all through the recruitment course of. We are going to make changes to assist the interview course of wherever it’s affordable to take action and, the place profitable, affordable changes will likely be made to assist folks inside their function. 

What you’ll want to exhibit whenever you apply/Particular person Specification

Whenever you apply it will be important that you just tell us what abilities/expertise you will have from an identical function and/or what abilities/expertise you will have which might make you proper for this function.  Additional details about the function and tasks is on the finish of this job description.  The place a standards has an asterisk* subsequent to it, it could be given further weighting when your software is taken into account.    
  
Your software ought to cowl the next standards: 

Important Standards

{Qualifications}/Expertise

1.     5 GCSE’s at the very least Grade C or stage 4 (or equal) together with English Language and Arithmetic or a Submit-16 qualification or equal expertise.

2.     Expertise and experience within the improvement and supply of administrative providers.

3.     Expertise of offering recommendation and steerage to a spread of consumers and colleagues.   

4.     Expertise of implementing insurance policies and procedures. 

5.     Expertise of supervising/managing a crew and/or a line administration qualification.

Expertise/Skills/Information

6.     Wonderful spoken and written communication abilities together with the power to develop efficient working relationships, each internally and externally.

7.     Sturdy digital competence throughout a spread of digital units and apps together with digital communication instruments, Microsoft 365 purposes, enterprise techniques.

8.     Dedicated to persevering with skilled improvement.

9.     Means to plan and organise actions involving the service.

10.  Means to resolve issues and resolve on and plan acceptable options.

11.  Means to take part in networks to share and talk about good apply and change data.

12. Information of PAYE and rules.

13. Expertise and understanding of payroll associated compliance

14. Sturdy analytical abilities and the power to resolve issues.

15. To be a crew participant, good communicator, work effectively below stress and to tight deadlines 

16. Submit funds and returns to HMRC and different statistical returns.

17. Help with inside and exterior audits.

Fascinating Standards

 1.      The candidate would ideally have information of Oracle Fusion or an identical cloud-based Payroll system

 2.      Expertise of working in an organisation that has a number of contract varieties and each hourly paid and salaried employees.

 3.      Holds a CIPP Payroll Administration Diploma (or equal) and capable of exhibit persevering with skilled improvement required to keep up skilled recognition inside a payroll area.  

The way to apply

To progress to the evaluation stage, candidates should proof every of the important standards required for the function within the individual specification above.  The place there are fascinating standards we’d additionally urge you to offer any related proof.  Please don’t overlook to examine if there’s any weighted standards (see above).

Whereas some standards will likely be thought of on the shortlisting stage, different standards could also be thought of later within the evaluation course of, akin to questions at interview.  

Submitting your software 

We desire to obtain purposes on-line.  We are going to replace you about your software at varied factors through the course of, through automated emails from our e-recruitment system. Please examine your spam/junk folder periodically to make sure you obtain all emails 
 
What you might be required to submit:
•    A CV 
•    A masking letter  or assertion which exhibits examples of the way you meet the entire standards throughout the Particular person Specification  

Contact particulars 
If you need to have a chat or ask any questions in regards to the function, Samantha Gunn (Senior Payroll Supervisor) could be blissful to talk to you.

Additional details about the function

·     This function will report back to the Senior Payroll Supervisor (Individuals and Pay Companies) and can work carefully with the Senior Supervisor for Individuals and Pay Companies and with colleagues from the Finance.

·     The profitable function holder will handle the crew who help in ship the payroll. They can even required to determine a optimistic and dealing relationship with the Senior Supervisor of Individuals and Pay Companies who supplies a enterprise assist operate throughout the College.

·        Present skilled topic experience.

·        To make sure all funds and returns to regulatory our bodies and pension scheme suppliers are correct, full, and well timed.

·        Handle and develop service and infrastructure throughout a number of groups.

·        To speak regulatory and different adjustments to employees, the place mandatory liaising with HR and different areas of the College

·        For his or her direct report, present suggestions on crew and particular person efficiency and establish improvement wants, conducting common employees ADR and efficiency opinions.

·        Be concerned within the recruitment, induction, coaching, and improvement of latest crew members to the broader Payroll crew.

·        Liaise and interact with key stakeholders and inside and exterior contractors to affect opinion, supply and fame of providers.

·        Promote and develop a deep understanding of organisational coverage and exterior developments.

·        Delegate and coordinate work for the Payroll crew to make sure continuity of service provision.

·        Reporting to the Senior Payroll Supervisor, guarantee all actions, processes and transactions are accounted for precisely and promptly to fulfill regulatory {and professional} service and coverage requirements.

Typical Function Necessities  

Service Supply/Growth

·       Present a dedication to equality, range and inclusion and the College’s values.

·       Evaluation and search for methods to enhance techniques and procedures which can be related to your space of labor according to the College’s frameworks and Rules.

·       Handle the supply of payroll throughout the College to a excessive normal.

·       Present the very best service by frequently reviewing what’s required from staff and others who you’re employed with and contribute to concepts and repair enhancements.

·       Work along with your crew to search for methods to enhance processes.

Planning and Organisation

·       Handle the supply of operational actions carried out by the payroll crew.

·       Contribute to progressing the strategic and operational priorities of Individuals and Pay Companies.

·       Evaluation information on the extent of service supplied by your space to advocate areas for future enchancment.

Workforce Growth

·       Handle and monitor the efficiency, workload and anticipated outcomes of the payroll crew and take motion to reply something that impacts on the service stage supplied.

·       Be certain that your crew can ship the required providers by devolving and delegating tasks to acceptable crew members.

·       Perform common efficiency opinions to offer suggestions on targets and expectations and establish any improvement wants.

·       Be certain that your crew continues to develop by teaching and mentoring crew members and delivering any coaching wants.

·       Help the welfare and wellbeing of your crew referring extra complicated points to specialist providers.

·       Act as line supervisor to Assistant Payroll Supervisor.

Communication/Liaison

·       Present recommendation and share steerage along with your stakeholders to make sure that the College’s insurance policies, procedures, and rules are complied with.

·       Use your operational experience to take part in enterprise conferences, working teams and sub-committees.

·       Coordinate and oversee committees and different enterprise conferences and cope with any associated complaints.

·       Replace insurance policies and procedures in response to any inside or exterior adjustments.

·       Create optimistic working relationships, together with inside and exterior networks, utilizing your networks to extend your information and abilities and swap data with friends.

Please word that in submitting your software Durham College will likely be processing your information. We might ask you to think about the related College Privateness Assertion Privateness Notices – Durham College  which supplies data on the collation, storing and use of information.  

When appointing to this function the College should make sure that it meets any relevant immigration necessities, together with wage thresholds that are relevant to some visas.