Procurement Assistant, GS-5, #96126, Vaccine Centre, Supply Division, Copenhagen

  • Contract
  • Denmark
  • Posted 2 weeks ago

UNICEF works in among the world’s hardest locations, to succeed in the world’s most deprived youngsters. To save lots of their lives. To defend their rights. To assist them fulfill their potential. Throughout 190 international locations and territories, we work for each youngster, all over the place, day by day, to construct a greater world for everybody. And we by no means surrender.


For each youngster, entry

UNICEF’s provide and logistics headquarters – Provide Division – is positioned in Copenhagen, which can also be house to the most important humanitarian warehouse on the earth. A few half of the 1000 colleagues are housed in Provide Division, Copenhagen with areas of experience together with logistics, procurement, warehouse administration, product innovation, market insights, finance, pharma, diet, vaccines, chilly chain and well being applied sciences and engineering. Over 1000 colleagues work within the Provide Perform throughout 97 international locations and 173 places of work and type the Provide Neighborhood.


Vaccine Middle (VC) is a part of the Provide Division which leads world contracting and procurement of vaccines to make sure vaccine safety (uninterrupted provide of reasonably priced and high quality assured vaccines) thereby lowering youngster mortality attributable to vaccine preventable illnesses. The Vaccine Middle contributes to the achievement of the Sustainable Improvement Targets (SDGs) by rising well timed availability of life saving, vaccines for all youngsters. To satisfy these aims, the Vaccine Centre contracts instantly with vaccine suppliers and collaborates carefully with world well being companions.

The place is positioned within the Vaccines Introductions Unit (VIU) throughout the Vaccine Centre (VC). Beneath the steering of the Contracts Specialists, the incumbent will present contractual help and guarantee correct and well timed completion of procurement transactions. He/She is going to present efficient companies to nation places of work/shoppers and coordinate with suppliers and different models throughout the group as much as the completion and closure of buy orders. The incumbent may also help the Contracts Specialists with coordination, preparatory work and planning to facilitate entry to pipeline merchandise upon WHO Prequalification.


How will you make a distinction?

Beneath the supervision of the Contracts Specialist, the Procurement Assistant will probably be accountable for help for a section of merchandise. Offering efficient companies to nation applications and Procurement Providers shoppers, guaranteeing correct and well timed processing of Requisitions and requests as much as the completion and closure of the order, with the general purpose of assembly the wants and necessities of the shoppers.


In additional element:

Primary Duties/Obligations:

1. Critiques, evaluates, and analyse as needed the incoming provide requisitions and requests to make sure high quality and adequacy of data, specs, appropriateness of requests, portions, cargo, supply dates, and budgets. In collaboration with the involved companions put together and draft worth and value estimates for the PS transaction together with freight.

2. Critiques materials specs and necessities with clients, international locations, the Technical counterparts and High quality Assurance Centre to make sure completeness and appropriateness. Ensures that clients’ claims/complaints are processed in collaboration with Delivery and High quality Assurance Centre.

3. Prepares Choice Letter Tasks (DLPs), Money switch Notices (CTNs), Gross sales Orders (SOs) and Buy orders (POs), in keeping with the related divisional procedures. Prepares buy orders and contracts in SAP (ERP – Enterprise Useful resource Planning system), and submit for related approvals, guaranteeing completeness of documentation in UNICEF programs.

4. Drafts, prepares, and offers recommendation as relevant to the worldwide tender invites. Assists with preparation of CRC submittals. Drafts and prepares Buy Orders. Assists with and prepares Lengthy Time period Agreements and Direct Order Preparations.

5. Displays the standing of GAVI, the Vaccine Alliance funded and procurement service orders and heart particular KPIs. Professional-actively follows up on positioned orders and deliveries with all events involved as a way to guarantee well timed and protected supply of products. Transmits all related data to buyer together with adjustments to deliberate deliveries, to facilitate supply and customs clearance of shipments. Prepares and offers well timed and common standing / monitoring experiences to clients.

6. Updating of databases and administration programs to be used by HQ, Area Places of work or Regional Places of work.

7. Prepares analysis of suppliers with respect to supply efficiency and business acceptability.

8. Maintains order submitting in accordance with UNICEF tips.

9. Gives help to centres/Nation places of work as relevant throughout emergencies.

10. Every other duties or assignments as requested by the supervisor.


To qualify as a Champion for each Little one you should have…


  • Legitimate work allow for Denmark (on the time of submitting the appliance).
  • Completion of secondary schooling with further coaching in enterprise.
  • A minimal of 5 years of related expertise, ideally in a procurement perform/an administrative perform in a business working surroundings.
  • Fluency in English.


  • Proficiency in one other UN language (Arabic, Chinese language, French, Russian, Spanish)


For each Little one, you exhibit…

UNICEF’s Core Values of Care, Respect, Integrity, Belief, Accountability and Sustainability (CRITAS) underpin every part we do and the way we do it. Get acquainted with Our Values Constitution:  

UNICEF competencies required for this submit are… (1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to realize outcomes for influence (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Through the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its completely different ranges here.

UNICEF is right here to serve the world’s most deprived youngsters and our world workforce should mirror the variety of these youngsters. The UNICEF household is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender identification, sexual orientation, faith, nationality, socio-economic background, or some other private attribute.

We offer a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.


UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and aims of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. All chosen candidates will, subsequently, endure rigorous reference and background checks, and will probably be anticipated to stick to those requirements and ideas. Background checks will embrace the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to offer further data to conduct a background examine.



UNICEF appointments are topic to medical clearance. Appointments may be topic to inoculation (vaccination) necessities, together with in opposition to SARS-CoV-2 (Covid). Authorities workers which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking on an task with UNICEF. UNICEF reserves the best to withdraw a proposal of appointment, with out compensation, if a visa or medical clearance shouldn’t be obtained, or needed inoculation necessities should not met, inside an affordable interval for any motive.

This Emptiness Announcement is open to all (inner and exterior candidates)

The deadline of this place is 7 April 2024

Please be told that each one functions to UNICEF are dealt with through UNICEF’s on-line recruiting system. You’ll be able to apply to the above place by creating your profile, and software at our site:  


Kindly observe that each one functions needs to be in English and that functions outdoors of the net recruiting system is not going to be accepted. Kindly additionally observe that range and gender stability are components within the choice course of.  Queries may be directed to Louise Pedersen at [email protected].


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Marketed: 25 Mar 2024 Romance Commonplace Time
Deadline: 07 Apr 2024 Romance Daylight Time

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