Program Management Specialist

Stakeholder Engagement:

• Works with key stakeholders to facilitate the development, implementation, and evaluation of SCF projects; identifies issues to be addressed and recommends corrective actions:

• Ensures effective management of all statutory documentation in relation to the fund management through 

• Build confidence with various stakeholders by ensuring effective communication, information sharing and technical awareness raising regarding the SCF procedures.

• Work collaboratively with SSU and other partners to ensure effective field visits for donors and other government and non-government stakeholders:

• Facilitate awareness-raising activities; participates in the development of training workshops, seminars, etc.; participates and makes presentations on assigned topics/activities:

• Support the Technical secretariat to implement programmatic initiatives, ensure effective follow-up and recommend corrective actions.

Delivery and Performance:

• Undertakes regular technical field visits to monitor and ensure visibility of Trust Fund projects in the Mission’s mandated regions, as required.

• Review relevant project documents and interim and final project narrative reports.

• Ensure full and regular monitoring of projects, including timely receipt and review of M&E documents.

• Support the development of plans and tools for monitoring and evaluating project implementation.

• Responsible for the preparation of narrative reports on donor contributions.

• Contributes to the preparation of various written products, e.g. drafting reference documents, analyses, notes, sections of reports and studies, etc.

• Reviews, analyses, and interprets M&E data collection, identifies issues/problems, and prepares preliminary findings.

• Identifies programmatic issues to be resolved and recommends corrective actions; liaises with relevant parties; identifies and monitors follow-up actions.

• Performs other tasks as required.

Procedures:

• Follow the Project Management Cycle and ensure that MONUSCO organizational policy complies with all rules and regulations. On behalf of MONUSCO, contribute to the development of the following plans for approval by the Management Committee

• Maintain critical programme records / documents via any available tools/record.

• Ensure that all Programme activities comply with UNSDG Financial Regulations and Rules (FRR).

• Manage budgets, cash flow and obligations to ensure that deliverables are met, and payments are processed on time.

• In addition to a regular contribution to the Funds reporting, the Program Management Specialist, prepares/participates in various reports, including Highlight Reports, End Stage Reports, the Operational Closure Checklist, and the Handover Report.

• Understand and manage MONUSCO/MPTF/UNOPS pricing policy and related corporate charges as they apply to the Fund.

• Ensure implementing partner capacity is commensurate with funding requirements.

• Understand the structure and approaches of the UN and budget appropriately for personnel.

• Manage and remain accountable for expenditures against the budget (based on accurate financial reports).

• Ensure appropriate measures have been documented in a closure plan to facilitate the transition of operations in the final stage of delivery.

Knowledge Management:

• Actively interact with the PM community to share case studies, lessons learned and best practice.

• Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of FCS performance.

• Complete lessons learned as per reporting format.