Programme Management Assistant

United Nations Joint Staff Pension Fund (UNJSPF)


Org. Setting and Reporting
The place is positioned within the Workplace of the Secretary-Normal’s Envoy on Know-how. Constructing on the work of the Excessive-Stage Panel on Digital Cooperation and consultations of multi-stakeholder roundtable teams; the United Nations Secretary-Normal issued a Roadmap for Digital Cooperation (A/74/821) which addresses how the worldwide neighborhood can higher harness the alternatives introduced by digital applied sciences whereas addressing their challenges. Within the Normal Meeting declaration on the commemoration of the seventy fifth Anniversary of the United Nations (GA decision 75/1), Member States acknowledged the significance of expertise as a elementary international challenge and pledge to “enhance digital cooperation” to have the ability to maximize the advantages digital applied sciences can deliver whereas curbing dangers. Member States additionally agreed that “the United Nations can present a platform for all stakeholders to take part in such deliberations.” The Envoy was appointed by the Secretary-Normal to function a senior stage advocate and focus for digital cooperation, lead the implementation of the Secretary-Normal’s Roadmap for Digital Cooperation by coordinating the vary of actions envisaged therein and dealing intently with varied UN entities and multi-stakeholder teams, facilitate dialogue on the suggestions of the Roadmap and associated elements of the Frequent Agenda to speed up international digital cooperation, seizing on the alternatives which might be introduced by expertise – whereas mitigating the dangers – in order that progress in the direction of reaching the Sustainable Improvement Targets by 2030 may be made collectively, in addition to perform different associated duties and duties assigned by the Secretary-Normal. The Programme Administration Assistant studies to the Envoy on Know-how.
Inside limits of delegated authority, the Programme Administration Assistant could also be liable for the next duties: • Assists the Tech Envoy in workplace administration, corresponding to managing calendars and travels, liaising with various organizational models to provoke requests, acquire mandatory clearances and course of and follow-up on administrative actions. • Gives help in assist of planning and implementation actions/processes for the workplace. • Assists within the coordination of programme/undertaking planning and preparation; displays standing of programme/undertaking proposals; takes mandatory motion to make sure undertaking paperwork are accomplished and submitted to related events for approval. • Assists within the preparation and evaluation of programme/undertaking price range proposals; offers help within the interpretation of price range pointers; critiques and coordinates submissions of programme proposals and price range estimates, making certain that requisite data is included and justified by way of proposed actions; suggest changes as mandatory; prepares studies and ensures that outputs/providers are correctly categorized. • Drafts programme/undertaking summaries, coordinates assessment and clearance course of, and coordinates with editor, translation providers, and many others. on finalization and publication of report a number of languages. • Helps the coordination, monitoring and expedition of programme/undertaking implementation actions, involving intensive liaison with a various organizational models to provoke requests, put together commonplace phrases of reference towards programme/undertaking targets, acquire mandatory clearances, course of and follow-up on administrative actions and resolve points associated to undertaking implementation, e.g. recruitment and appointment of personnel, journey preparations, group of and participation in coaching/examine excursions, authorization of funds, disbursement of funds, procurement of apparatus and providers, and many others. • Prepares, maintains and updates recordsdata (digital and paper) and inside databases; designs and generates a wide range of periodic and advert hoc studies, statistical tables, graphic content material, and different background supplies/notes to facilitate inspection and different critiques. • Drafts correspondence and communications associated to all facets of programme/undertaking administration, together with work plan and budgets, revisions and different associated points, in addition to prepares unit contributions for a wide range of periodic studies. • Gives steering and coaching on administrative issues to new/junior workers. • Performs different duties as assigned.
• Professionalism: Information of inside insurance policies, processes and procedures usually and specifically these associated to programme/undertaking administration, implementation and analysis, technical cooperation, programming and budgeting. Understanding of the features and group of the work unit and of the organizational construction and respective roles of associated models. Skill to determine and resolve a spread of points/issues and to work nicely with figures, undertake fundamental analysis and collect data from commonplace sources. Demonstrated potential to use common sense within the context of assignments given. Exhibits pleasure in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled moderately than private issues; reveals persistence when confronted with troublesome issues or challenges; stays calm in traumatic conditions. Takes accountability for incorporating gender views and making certain the equal participation of ladies and men in all areas of labor. • Communication: Speaks and writes clearly and successfully; listens to others, accurately interprets messages from others and responds appropriately; asks inquiries to make clear, and displays curiosity in having two-way communication; tailors language, tone, fashion and format to match viewers; demonstrates openness in sharing data and retaining individuals knowledgeable. • Shopper Orientation: Considers all these to whom providers are offered to be “shoppers” and seeks to see issues from shoppers’ standpoint; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; displays ongoing developments inside and outdoors the shoppers’ surroundings to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to shopper.
Highschool diploma or equal is required.
Job – Particular Qualification
Not obtainable.
Work Expertise
A minimal of seven (7) years of expertise in programme or undertaking administration assist, administration, or associated space is required. The minimal years of related expertise is decreased to 5 (5) years for candidates who possess a first-level college diploma. Expertise in coordinating and monitoring of programmes / tasks actions is fascinating. Expertise managing schedules and journey of senior officers or executives is fascinating. Expertise organising and servicing the holding of conferences is fascinating. Expertise with Enterprise Sources Planning (ERP) programs, particularly SAP, is fascinating.
English and French are the working languages of the United Nations Secretariat. For the put up marketed, fluency in oral and written English is required. Information of one other official United Nations language is fascinating.
Analysis of certified candidates could embrace an evaluation train which can be adopted by competency-based interview.
Particular Discover
On the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment choices are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive surroundings of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Appointment or task towards this place is for an preliminary interval of 1 12 months. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Workers Guidelines. Candidates for positions within the Normal Service and associated classes have to be approved to work for the United Nations within the responsibility station the place the place is positioned. Eligible candidates chosen from exterior the responsibility station are liable for any bills in reference to their relocation to the responsibility station. Workers members topic to native recruitment will not be eligible for allowances or advantages solely relevant to worldwide recruitment.
United Nations Concerns
In keeping with article 101, paragraph 3, of the Constitution of the United Nations, the paramount consideration within the employment of the workers is the need of securing the best requirements of effectivity, competence, and integrity. Candidates is not going to be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or beneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences will not be thought of for employment. Due regard can be paid to the significance of recruiting the workers on as large a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and beneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Cheap lodging could also be offered to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-Normal, who could assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Additional, workers members within the Skilled and better class as much as and together with the D-2 stage and the Discipline Service class are usually required to maneuver periodically to discharge features in numerous responsibility stations beneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Candidates are urged to fastidiously observe all directions obtainable within the on-line recruitment platform, inspira, and to check with the Applicant Information by clicking on “Manuals” within the “Assist” tile of the inspira account-holder homepage. The analysis of candidates can be carried out on the premise of the knowledge submitted within the utility in response to the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Constitution of the United Nations, resolutions of the Normal Meeting, the Workers Laws and Guidelines, administrative issuances and pointers. Candidates should present full and correct data pertaining to their private profile and {qualifications} in response to the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates beneath severe consideration for choice can be topic to reference checks to confirm the knowledge offered within the utility. Job openings marketed on the Careers Portal can be eliminated at 11:59 p.m. (New York time) on the deadline date.
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