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Introduction
This Request for Quotation refers for the Provision of Printing and Delivery Services of Election Observation Training Material and Election Observation Pocket Guide as per the attached specifications.
Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide.
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The scope of this RFQ is to:
- Enhance structure and flow to ensure the comprehensive Election Observation Training Manual is intuitive, logically arranged, and practical users in dynamic environments.
- Publish high-quality copies with durable materials suitable for repeated use.
- Enhance structure and flow to ensure the comprehensive Election Observation Pocket Guide is intuitive, logically arranged, and practical users in dynamic environments.
The Expected Deliverables of this RFQ is:
- Revised and harmonized manuscript incorporating expert feedback.
- Print-ready PDF files with appropriate breed, margins, and export settings.
- Published copies produced according to technical specifications.
Technical Specification:
1. Training Manual ( Qty= 1000)
| Category | Specification |
| Project Overview | Printing, finishing, and delivery of a 45-page A4 Election Observation Training Manual; final design and layout provided by NEBE. |
| Print Quantity | 1,000 copies |
| Document Size | A4 (210 × 297 mm), Portrait orientation. |
| Total Pages | 45 pages including cover. |
| Color Mode | Full color (4/4 CMYK) for inside pages and cover. |
|
#advanceampads0# Inside Pages Paper Type | Matte art paper |
|
#advanceampads1# Inside Pages Weight | 120 130 gsm. |
|
#advanceampads0# Inside Pages Printing | Full color on both sides (4/4). |
|
#advanceampads1# Inside Pages Finish | Smooth, anti-glare. |
|
#advanceampads4# Cover Paper Type | Heavy-duty art card. |
|
#advanceampads5# Cover Weight | 250 300 gsm. |
|
#advanceampads4# Cover Printing | Full color (4/4 or as per design). |
|
#advanceampads5# Cover Finish | Matte or gloss lamination; scratch-resistant. |
| Binding Style | Perfect binding with square spine. |
| Binding Quality | Strong adhesive; no loose pages. |
| Trimming | Clean, smooth, uniform edges. |
| Printing Method | High-resolution offset printing. |
| Minimum Resolution | 300 dpi. |
| Color Accuracy | Consistent and uniform color across print run. |
| Bleed Requirement | 3 mm bleed on all sides. |
| Proof Requirement | One hard-copy color proof before mass printing. |
| Artwork Format | Press-ready PDF (provided by client). |
| Pre-Press Requirements | Printer must check bleed, margins, resolution, and color profile; notify client of issues before printing. |
| Packaging | Strong carton boxes, moisture-resistant, 20 30 copies per box. |
| Labeling | Box labeled with title, quantity, and production date. |
| Delivery Timeline |
#advanceampads8# Proof within 5 working days; final delivery within 10 15 working days after approval. |
| Delivery Location | As specified by the client. |
| Quality Standards | No smudging, fading, misalignment, or ink defects; consistent color; durable binding. |
2.Pocket Guide ( Qty= 10,000)
| No. | Specification Item | Description |
| 1 | Printing a pocket guide | A6 size (105 mm × 148 mm), portrait orientation. |
| 2 | The guide pages | The guide will be 15 pages total, including the cover |
| 3 | Color | Everything prints in full color |
| 3 | Inner pages |
#advanceampads0# Use art paper or matte paper, 120 130 GSM. |
| 4 | Cover Page |
#advanceampads1# Cover should be art card, 250 300 GSM, also in full color. Finish the outside of the cover with either matte or glossy lamination. |
| 5 | Binding | Use saddle stitching (center staple) for binding. |
| 6 | Printing quality | Printing should be offset or high-quality digital, at least 300 DPI. |
| 7 | Final draft for verification | We need one digital proof to review before the final print. |
| 8 | Package | Make sure everything is packed well to avoid any damage. |
| 9 | Delivery | Deliver the finished guides clean, trimmed, bound, and ready to go. |
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[UNDP OFFICE ETHIOPIA
PROCUREMENT UNIT]
Amendment
Extending the date and correcting some information in the system
Documents :
Negotiation Document(s)
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