Secretary 3 (Administrative Assistant)

Job title:

Secretary 3 (Administrative Assistant)

Company

Government of Nova Scotia

Job description

Competition # : 43758Department: Public WorksLocation: HALIFAXType of Employment: PermanentUnion Status: Exclusion – Non Union – NSPGClosing Date: 16-Aug-24 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Building Infrastructure Design & Construction Division of the Department of Public Works (DPW) provides leadership and management for large public infrastructure building projects during pre-design, design, construction, and building asset handover for the Provincial Government. Examples of large infrastructure projects include Schools, Hospitals, Offices, Correctional Facilities, Courthouses, and Museums.About Our OpportunityThe Administrative Assistant provides senior administrative support to the Chief Engineer and Executive Director, Building Infrastructure Design and Construction. You are essential to the effective management, coordination and efficient operation of the office and a critical member of our team, helping to keep our office operations running smoothly.If you are a master multi-tasker with excellent communication skills and a professional work ethic, this is your next career opportunity.Primary AccountabilitiesWe count on your expertise to ensure efficient operations of administrative support functions through effective office management. A few of your key responsibilities will include:

• Preparing and composing confidential correspondence, reports and presentations on behalf of the senior leadership;
• Provides a central communication portal between the Deputy Minister, Chief Engineer, and Executive Director;
• Routing and prioritizing all incoming mail, inquiries, and correspondence;
• Coordinating and managing schedules and calendars as well as travel and accommodations as required;
• Arranging meetings and events; and
• Ensuring constant innovation and administrative process improvements.

In addition to the above, you will work to ensure efficient work flow is achieved by managing numerous operational processes, such as onboarding of new staff and correspondence processing.Qualifications and ExperienceAs our next Administrative Assistant, you have successfully completed a one-year business course and have several years of senior office administration/secretarial experience.You are a self-motivated individual who works well independently and participates fully in a team environment. You possess excellent grammar, proofreading and organizational skills along with exceptional ability to manage competing priorities. Strong communication skills (written and verbal) with an ability to address and manage client inquiries both in person and by phone is essential to your success.You are experienced in ensuring confidentiality in all your work as well as establishing and building relationships with a variety of stakeholders and other levels of government. You have demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Familiarity with SAP, Ariba, and/or Flextrack systems would be considered assets.Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.We will assess the above qualifications and competencies using one or more of the following tools: written examination, oral presentations, interview(s), and reference checks.EquivalencyAn equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:

• Completion of a 2-year diploma and 3 years of related experience
• Completion of a related Bachelors degree and 1 year of experience
• At least 5 years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Working ConditionsMost of your time is spent in a comfortable office setting. Your normal work week is 35 hours/week, 7 hours/day. You may be required to work overtime on occasion. Occasionally you may need to move or lift objects such as boxes, inventory, or files.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.

Pay Grade: EC 05Salary Range: $1,940.61 – $2,425.76 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.Current government employees may access this posting through the link below:PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Expected salary

$1940.61 – 2425.76 per month

Location

Halifax, NS

Job date

Sat, 27 Jul 2024 22:25:08 GMT

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